Liaison Management Portal

Visit Snapshot / 訪問摘要 Auto-updated from current form inputs / 按目前輸入自動更新

Not set / 未設定

Budget / 預算: $0.00 Estimation / 估算: $0.00 Actual / 實際: $0.00

📝 Planning / 籌劃中

Included in the Annual Plan. 職務訪問列入年度計劃中。

✅ Confirmed / 已確認

Minute approved. 職務訪問已獲批准並安排進行。

❌ Rejected / 已否決

Rejected proposal. 建議方案經審核後未獲推薦。

🏁 Completed / 已完成

Approved and completed. 已確認的職務訪問已完成。

🚫 Cancelled / 已取消

Approved and cancelled / rescheduled. 已確認的職務訪問在岀發前已取消。

Visit Dates / 訪問日期

Input the visit period in DD/MM/YYYY format.

Start Date / 開始日期 End Date / 結束日期

Visit Basics / 訪問基本資料

Core visit details, lifecycle status, and classification.

Visit Direction / 訪問方向*

Visit Code / 職務訪問代號 * Code tip: use lowercase words/numbers joined by hyphen (e.g., fire-2026). Title (English) / 標題（英文） Title (Chinese) / 標題（中文） Visit Category / 訪問類別 *

Select one or more visit types (for example: conference + exhibition). Overseas / Mainland / 海外／內地*

Status / 狀態*

Fiscal Year / 財政年度 *

Auto-derived from visit dates (end date first). Unlock to edit manually. Stream / 組別 * Event Series / 活動系列

Hosting Organisation / 接待機構

Tags / 標籤

Search tags and add when needed. Use “+ Create…” for quick add.

Locations / 地點

Set overseas/mainland grouping and add one or more countries or cities.

Location to be Confirmed / 地點待定 Countries / 國家

Provinces / 省份

Selecting a city automatically adds its province and country. Auto-added parents stay locked until the city is removed. Cities / 城市

Cities provide the most precise location and drive the province/country/continent hierarchy.

Continents / 洲別

Continents are calculated from selected countries, provinces, and cities.

Financial Control / 財務主控

Set one universal vote for this visit. Fiscal year follows Visit Basics and drives locked item defaults.

Vote / 撥款 *

This vote is the default for all actual expenditure rows unless row vote is unlocked. Fiscal Year (From Visit Basics) / 財政年度（承接訪問基本資料） Locked rows in actual expenditure auto-align to this fiscal year.

Financial Information / 財務資料

Budget and estimation support amount + calculator import; actual completion uses itemized expenditure entries.

Amount / 金額 You can enter the amount directly, or use the calculator and import.

Item / 項目	Formula / 算式	Subtotal / 小計
Pax / 人數		0
Flight x $Pax / 機票每位	× $pax 0	$0.00
Allowance x Exchange Rate x Night x $Pax x Factor / 津貼	× × × $pax 0 ×	$0.00
Ticket x $Pax / 票務每位	× $pax 0	$0.00
Accommodation / 住宿		$0.00
Others / 其他		$0.00

Total: $0.00

Amount / 金額 You can enter the amount directly, or use the calculator and import.

Item / 項目	Formula / 算式	Subtotal / 小計
Pax / 人數		0
Flight x $Pax / 機票每位	× $pax 0	$0.00
Allowance x Exchange Rate x Night x $Pax x Factor / 津貼	× × × $pax 0 ×	$0.00
Ticket x $Pax / 票務每位	× $pax 0	$0.00
Accommodation / 住宿		$0.00
Others / 其他		$0.00

Total: $0.00

Actual (Completion) / 完成後實際開支 Itemized entries only / 只保留分項輸入

Actual Expenditure Items / 實際開支項目

Fiscal year defaults to the duty visit fiscal year. Unlock before editing another fiscal year. / 財政年度會預設為本次訪問年度，如需更改請先解鎖。

Item Name / 項目名稱	Amount / 金額	Vote / 撥款	Fiscal Year / 財政年度

Back to Duty Visits

New Duty Visit / 新增職務訪問

Visit Dates / 訪問日期

Visit Basics / 訪問基本資料

Locations / 地點

Delegation / 代表團

Financial Control / 財務主控

Financial Information / 財務資料

Report & Presentation / 報告及簡報